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All Troop Trips or Troop Meetings that occur outside of the regularly schedule date and/or location must be submitted to the Service Unit Programs Consultant for review and approval.

Exceptions: Council Events, Service Unit Encampment, and Service Unit Events.

Trip Approval Requests should be submitted prior to the trip/event.  The type of request may require additional documentation or Council approval.  Submitting your request timely helps your SU designee and Council vet the event and provide approval in a timely manner. 

• Notice of Meeting Change: 3 days prior

• Basic Trip Approval Request: 1-2 weeks prior to trip

• High Risk Event Requests: 2 weeks prior to trip/event

• Overnight Trip Requests: 1 month prior to trip

• Extended Overnight Trip Requests: 2 months prior to trip

• National Trip Requests: 3 months - 3 years prior to trip

• International Trip Requests: minimum 1 year prior to trip

Troop Financial Reports & most recent bank statement must be submitted to the Service Unit Treasurer twice a year.

• December Report: All transactions between June 1 - November 30

• May Report: All transactions between June 1 - May 31

Additional Financial Information

• Troop Banking information must be submitted to Council once a year to remain in good standing.

  • All signers must be current registered members and have an eligible background check and cannot be related.

• Any troop that wants to open, change, or close a troop bank account must use the GSCCC Bank Letter.

• Utilize the VA Sales Tax Exemption form for all applicable purchases. Many vendors allow you to do a one time registration as tax exempt and will link the exemption to your rewards account or provide a specific tax exempt card for their store.

• When earning money for your troop outside of product sales, abide by all Money-Earning Guidelines.